Maternity Leave Position Vacant:

Executive Assistant / Employee Services Coordinator

Download the full PD here Send your resume to ceo@villagebaxter.com 

Executive Assistant / Employee Services Coordinator

• Would you like to work in Retirement Living / Aged Care?

• Do you really enjoy organising systems, people, reports and projects ?

• Do you like updating existing documents, processes and procedures? 

• Do you enjoy coordinating employee related processes?

• Are you proficient in Microsoft Office Suite including Teams, Sharepoint, Word, Publisher and Excel?

• Would you like your work to be meaningful, make a genuine difference in the lives of older people and the staff who provide their care and services? 

•  Would you like to be part of a non-profit, values-based organisation?

Village Baxter are looking for an Executive Assistant / Employee Services Coordinator to join our Admin team. The heart of the role is 

• coordinating data collection & reporting processes, communications, projects and meetings for the CEO so she is well prepared for projects, meetings and events. 

• collecting data and information from Departmental Managers and creating monthly reports for the CEO and Departmental Managers covering various key performance indicators. 

• capturing our corporate memory through updating, enhancing and unifying our files, manuals, policies and processes.

• Administration support for the Workplace Health and Safety Committee. 

• Organising and coordinating Industry, Village and Staff Functions.

• coordinating our employment related communications, SharePoint site. information and the careers section of the website.

• supporting the payroll team and Departmental Managers with coordinating our employee services including recruitment, interview scheduling, onboarding, education, training, feedback, police /registration / worker checks, support programs, work cover claims and return to work programs and the employee exit process. 

• supporting our payroll team and Managers with employee classification selection and review under our Awards and Enterprise Agreement.

• coordinating our employee wellbeing program.

• other general duties as requested.

The ideal candidate will have: 

• At least 2 years’ experience in a broad administration role. 

• Proven experience and high-level competency in Microsoft Office Suite programs including Teams, SharePoint, Word, Excel and experience navigating other various business software systems.

• High attention to detail and strategic thinking when collating data, analysing information, solving problems and delivering reports.

• A positive and proactive attitude to projects with a proven ability to work within tight deadlines and prioritise multiple completing tasks effectively.

• A strong focus on customer service and satisfaction. 

• A strong sense of integrity and work pride. Warm and engaging manner towards customers.  

This is a full time, 8 am to 4 pm, 5 day a week role, paid as a WSG 11 under our EBA. Village Baxter is a not-for-profit, public benevolent institution that offers generous tax-free salary packaging opportunities. Onsite parking is free, the Café coffee is great, and our all-star team of staff are the reason we are able to deliver the high standards of accommodation, care and service we are known for.